Last Updated: February 1, 2026 • Version 1.0
ProofBase ("we," "us," "our") respects your privacy and is committed to protecting your personal data. This Privacy Policy explains how we collect, use, disclose, and safeguard your information when you use our Service.
By using ProofBase, you agree to the collection and use of information in accordance with this policy.
We use magic link authentication, so no password is required or stored.
Important: We will NEVER use your workspace content to train AI models or share it with other users.
When you use ProofBase, we automatically collect certain information:
When you use the evidence file storage feature, we collect and store:
🔒 File Security & Privacy
We will NEVER:
You can always opt out:
We will NEVER sell, rent, or trade your personal information to third parties for marketing purposes. Period.
We share data with trusted third-party providers who help us operate the Service:
Purpose: Database, authentication, file storage
Location: US-based servers
Data shared: Account info, workspace content
Privacy Policy →Purpose: Process subscription payments
Location: US and EU data centers
Data shared: Billing info (Stripe handles card data directly)
Note: We never see your full credit card number—Stripe handles all payment data
Purpose: Web hosting and content delivery
Location: Global CDN
Data shared: Minimal (delivers web pages to your browser)
Privacy Policy →All service providers are contractually obligated to protect your data and may only use it to provide services to us. We maintain a complete list at proofbase.com/subprocessors
Uploaded files are protected with:
Despite our efforts, no system is 100% secure. You are responsible for keeping your email account secure (used for magic links) and not sharing your account access.
In the event of a data breach affecting your personal information, we will notify affected users via email within 72 hours and take immediate steps to address the breach.
We retain your data as long as your account is active.
If you are in the European Union, you have the right to:
Request a copy of your data
Correct inaccurate data
Request deletion of your data
Receive data in portable format
Limit how we process your data
Object to certain processing
If you are a California resident, you have the right to:
To exercise any privacy rights:
Response time: Within 30 days (GDPR) or 45 days (CCPA). We may request additional information to verify your identity before fulfilling requests.
Required for the Service to function. Cannot be disabled.
Help us understand how you use the Service. You can opt out.
Most browsers allow you to control cookies through settings. Disabling essential cookies may prevent you from logging in or using certain features.
ProofBase is not intended for users under 18 years of age. We do not knowingly collect personal information from children under 18.
If we become aware that we have collected data from a child under 18, we will delete it promptly and terminate the account.
We may modify this Privacy Policy at any time. For material changes, we will notify you by email at least 30 days in advance and update the "Last Updated" date.
Continued use of the Service after changes take effect constitutes your acceptance of the updated Privacy Policy.
For any questions about this Privacy Policy, please contact us at:
Email: support@proofbasehq.com
Response times: General inquiries (2-3 business days) • Privacy rights requests (30-45 days) • Security issues (within 24 hours)
Last Updated: February 1, 2026 • Version 1.0